FT: Bookkeeper

Permanent full time

Participation in OMERS pension plan and benefit plan

Salary range  $45,000 – $55,000

Please submit applications to scook@centreinthesquare.com

Closing date for applications is Friday, August 26, at 5PM.
Applications will be reviewed on an ongoing basis.
We thank all those expressing interest in the role but only those selected for interview will be contacted.


Position Overview :

Reporting to the Controller, the Bookkeeper is responsible for maintaining an accurate record of business transactions and cash flow, within Blackbaud Financial Edge NXT and Webpurchasing portal.

The Bookkeeper is responsible for accounts receivable/payable, reconciling accounts, processing weekly and bi-weekly payroll and monthly remittances. The Bookkeeper will have strong attention to detail, is great with numbers, and has the ability to take initiative and multitask under tight deadlines

Position Responsibilities

Accounts payable duties, including but not limited to:

  • convert department requisitions to purchases orders and assist user with requisitions input within the Webpurchasing tool
  • match invoices to purchase orders, code invoices and check taxes for accuracy
  • process invoices and credit memos
  • reconcile payments to invoices
  • maintain vendor records for correct addresses and EFT bank information
  • contact vendors to discuss and resolve discrepancies
  • compare posted invoices to statements from vendors
  • complete cheque runs twice a month (cheques, EFT, online)
  • corporate card reconciliation and support individuals with expense reports
  • review show/artist payments schedule; ensure payments are prepared for cheque run
  • review open purchase orders for fulfillment
  • support other users with Purchase Orders as required
  • prepare payments for artists and other show related vendors between cheque runs as necessary

Accounts receivable duties, including but not limited to:

  • create deposit slips and invoices for regular monthly billings
  • follow-up on inaccuracies and make adjustments as required
  • invoice for show settlements as necessary
  • review and post deposits (daily box office, bar and lounge)
  • credit card reconciliations
  • administer month-end, quarter-end, and year-end closing process, and reconciliations
  • analyze accounts, records, reports, journal entries, ledgers, and other accounting documents for accuracy, adequacy, and reasonableness
  • prepare month end, quarter end, and year-end financial reports
  • process weekly and bi-weekly payroll for hourly and salaried staff ensuring
  • accuracy of payroll, running payroll reports verifying timesheets approval, entries and balances
  • calculate yearly taxable benefits
  • prepare T4, T4A, T4A-NR lists
  • spot system accounting errors and suggest ways to improve efficiency
  • verify, allocate, post, and reconcile balance sheet accounts
  • prepare journal entries
  • responsible for petty cash, reconciliation, and distribution to accounts
  • prepare and remit government filings: HST, CRA, payroll, WSIB, and EHT
  • maintain up-to-date, complete and systematic filing system to support bookkeeping and financial records; including digital scanning and archiving of documents as we move to a digital format
  • assist the Controller with additional accounting functions
  • completion of additional ad-hoc duties or assignments as required
  • assist in the development and documentation of business processes and accounting policies to maintain and strengthen internal controls
  • protect organization’s value by keeping information confidential

Education and Experience

  • post-secondary education with a specialty in accounting
  • working towards a CPA designation is an asset
  • 3-5 years’ experience in full cycle accounting in a similar role/industry
  • solid understanding of Accounting Standards/Practices

Knowledge, Skills & Attributes

  • advanced knowledge of Microsoft Office; specifically Excel
  • highly driven, committed, organized and flexible
  • self-motivated with the ability to meet challenging deadlines with multiple priorities in a fast-paced environment
  • able to work efficiently as a part of a team as well as independently
  • meticulous attention to detail
  • strong analytical skills
  • excellent verbal/written communication and interpersonal skills

Working conditions

  • office environment
  • overtime as required (time off in lieu)
  • lifting or moving up to 15lbs may be required

About CITS

The Centre In The Square Inc. (CITS Inc.) is a not-for-profit corporation, and registered charity, establishedin 1981 to maintain, operate and manage the 2,000 seat state-of-the artperforming arts theatre situated in the Civic District of Downtown Kitchener. The theatre building, owned by the City of Kitchener, is also known as The Centre In The Square (CITS).

CITS Inc.works in the public interest as a presenter and arts enabler, playing a leading role in showcasing the best in local, national and international performers, with over 140 shows and concerts a year for the benefit of our entire region and beyond.Concerts, plays, lectures and comedy are but a few of the genres featured regularly throughout the year. Family programming is a priority, providing wonderful opportunities to introduce children to their first experiences with performing arts.

Housed in the CITS building is also the independently operated Kitchener Waterloo Art Gallery. Local cultural groups such as the Kitchener-Waterloo Symphony and the Grand Philharmonic Choir, who present their own programs at CITS, are valued partners.

As a charitable organization, CITS Inc. receives an annual operating grant from the City of Kitchener that covers a portion of its expenses. Other revenue is self-generated through ticket sales, rentals, concessions, sponsorships, fundraising and grants from foundations and other levels of government.It is the vision of this organization to engage the community and bridge the space between artist and audience in a dynamic and sustainable way.